JOIN THE BOARD
A position on the Provincial Board is a great way to grow in Leadership and Faith while forming lifelong bonds with your peers. Candidates should consider serving on the Provincial Board for at least a period of 2 years to benefit from these skills.
Provincial Board Executives
Eligibility
Every Squire is entitled to run for a position on the Provincial Board as long as:
He served at least one year or has a current position in his local circle executive board.
He submits the appropriately signed permission forms available at the following link.
He must be under the age of 18 as of July 1st of the election year. He can turn 18 while in office and still complete his term on Provincial Board.
The State Director must receive the signed acknowledgment from each candidate, his parents and Chief Counselor indicating that the Squire will accept the position he is running for, before being elected.
Due date for submission of the Provincial Board Candidate Acknowledgement Form is May 1st at midnight, and is available for download by clicking on the following link.
Expectations & Commitment
Be available for bi-weekly virtual meetings and in-person events (as scheduled)
Maintain regular communication with the Provincial Chief Squire, State Squires Director, and State counsellors.
Demonstrate leadership, responsibility, and maturity throughout the term.
Respond to emails, messages, and assignments within reasonable timeframes.
Represent the Squires program at events and initiatives when requested
Continue attending their monthly circle general meetings
Collaborate with the Provincial Chief Squire and other board members to achieve provincial goals
Attend the annual Provincial Convention
Notify the Provincial Chief and State Chairman of any issues regarding their role or attendance
Candidate’s Meeting
This meeting takes place at Convention on Saturday afternoon following the second general meeting and is mandatory for all Candidates and their Chief Counselor or Counselor-in-charge.
It is run by a past Provincial Chief Squire and current members of the Provincial Board.
Please consult the State Director, counsellors, or your local Area Chairmen for any clarifications.
Election
Elections are conducted through secret ballots and will take place during the second business meeting of Convention on Sunday morning.
Every Circle in good standing and in attendance gets four votes whether there are four delegates seated or not.
The Provincial Board is entitled to seven votes whether there are seven officers seated or not. (Six current board members and the Provincial Father Prior.)
The Provincial Pillar Chairman are entitled to a vote during convention only if listed as a delegate for their local circle.
Candidates will be asked to speak in order of nominations - bottom to top of the list.
A count-down timer will be displayed on the screen and each candidate will be given five minutes to speak during their first campaign speech.
A drop down format is used, this means that if a candidate isn’t elected for one position, he is automatically in the running for the next (if remaining) position(s), and his name is added to the bottom of the list. He also has the choice to decline his nomination for any other positions.
Any such candidate, will be granted two minutes to speak at each subsequent nomination, thereafter.
A candidate is elected if he gets a two-thirds majority. If no one gets a majority and there are three or more candidates, the least-voted candidate is dropped from the running.
The State Team, Area Chairmen scrutinize the elections. They distribute the ballots, count them and notify the Election Chair – Past Provincial Chief Squire.
An election can be protested for any reason if a notice of protest is written, signed and delivered to the State Squires Director, State Counsellors, or Area Chairmen before the close of the meeting in which the election took place.
Term of Office
The term runs from July 1st to June 30th of the following year
Officers are expected to serve the full duration of their mandate unless circumstances prevent it
Provincial Board officers are expected to fulfill all responsibilities and act in accordance with the values and guidelines of the Squires program.
Officers may be removed from their position at the discretion of the State Director and State Counsellors if they fail to meet expectations, neglect responsibilities, violate the Squires’ Code of Conduct, or violate the Provincial Bylaws.
**Required for the Role of Provincial Chief Squire**
Must serve at least one year on the Provincial Board as an Executive member
Best wishes to all candidates, seeking to get elected. You will embark on a journey that you will remember for your lifetime.
Provincial Pillar Chairman
Eligibility
Every Squire is entitled to run for a chairman position on the Provincial Board as long as:
He served at least one year or has a current position in his local circle executive board.
He must be under the age of 18 as of July 1st of the election year. He can turn 18 while in office and still complete his term on Provincial Board.
The State Director must receive the signed acknowledgment from each candidate, his parents and Chief Counselor indicating that the Squire will accept the position he is running for
Following convention with the State Counsellors and newly elected Provincial Chief Squire, the candidate will have an online zoom meeting and have an interview. This interview will be assessing the candidates readiness, leadership qualities, and responsibilities with said chairman role. Successful candidates will be contacted by email within one week after the interviews
Oversee, continue and/or create new programs with their assigned pillar
Due date for submission of the Provincial Board Candidate Acknowledgement Form is 2 days following the annual Provincial Convention at midnight (ex. Convention: June 5-7, Due: June 9) and is available for download by clicking on the following link
Expectations & Commitment
Be available for bi-weekly virtual meetings and in-person events (as scheduled)
Maintain regular communication with the Provincial Chief Squire, State Squires Director, and State counsellors.
Demonstrate leadership, responsibility, and maturity throughout the term.
Respond to emails, messages, and assignments within reasonable timeframes.
Represent the Squires program at events and initiatives when requested
Continue attending their monthly circle general meetings
Collaborate with the Provincial Chief Squire and other board members to achieve provincial goals
Attend the annual Provincial Convention
Notify the Provincial Chief and State Chairman of any issues regarding their role or attendance
Term of Office
The term runs from July 1st to June 30th of the following year
Officers are expected to serve the full duration of their mandate unless circumstances prevent it
Provincial Board officers are expected to fulfill all responsibilities and act in accordance with the values and guidelines of the Squires program.
Officers may be removed from their position at the discretion of the State Director and State Counsellors if they fail to meet expectations, neglect responsibilities, violate the Squires’ Code of Conduct, or violate the Provincial Bylaws.